Substitute Teachers 4-90.1

School Board of the City of Virginia Beach
Regulation 4-90.1

PERSONNEL

Substitute Teachers

Substitute teachers may be employed for classroom teachers whenever absences occur on teaching days.

1. Application
   1. All prospective substitutes must file an application with the Department of Human Resources.
   2. Substitute teachers must have a minimum of thirty (30) credit hours of college study from a nationally recognized college/university and complete the Child Abuse and Neglect Training (CANT).
   3. All prospective substitutes must attend an orientation/training session conducted by the Department of Human Resources.
   4. Once an applicant has been approved, the applicant will receive notification of the approval and instructions on how to access the School Division’s substitute job acquisition program.
   5. Substitute teachers must have completed all employment requirements prior to accepting employment.
2. Daily Substitutes

   Substitute teachers employed to substitute for a contracted teacher for a period of less than twenty (20) days, whether consecutively or non-consecutively, are considered daily substitutes. Teachers, including elective and special education teachers, who have assigned students or caseloads are eligible for a daily substitute.

3. Long-term Substitutes

   Substitute teachers approved for long-term assignments lasting more than twenty (20) consecutive days, in the same position, must hold or be eligible for a Virginia teaching license. Specialty positions that require a specific endorsement to perform job duties (e.g. School Counselors, Library Media Specialists, Reading Specialists, and Gifted Resource Teachers) may be eligible for a long-term substitute if requested and approved by the principal and the department overseeing the specialist. A Temporary Employment Agreement must be approved for specialty positions, and as such, these positions will be handled on a case-by-case basis.

   1. Substitute teachers employed on a long-term contract should receive an informal evaluation by the principal at the end of their employment.
   2. In instances when substitutes are employed on a long-term basis, employment on non-teaching days is authorized.
4. Exclusions
   1. Principals should notify the Department of Human Resources, in writing, using the Substitute Exclusion Request form, if any substitute’s performance is unsatisfactory.
5. Classroom Teacher's Responsibility

   The classroom teacher will maintain a substitute folder that includes the following information:

   1. Class rolls
   2. Class schedules
   3. Lesson plans
   4. Unit plans for long-term assignments
   5. Seating charts, if applicable
   6. List of duties with appropriate directions
   7. Copies of forms needed
   8. A map of the school
   9. Student accommodations and Behavior Intervention Plans as well as required health plans.
6. Substitute Teacher's Responsibility

   The substitute teacher is responsible as follows:

   1. The substitute should become familiar with all rules and procedures of the school, including any additional documents provided on the day of the job.
   2. Substitutes will adhere to the established policies and regulations of the School Board.
   3. Substitutes will follow the plans and instructions provided by the teacher.
   4. Substitutes should assist the school with additional duties such as hall duty, cafeteria duty, transportation supervision, supervision of students, and/or class coverage.
   5. The substitute should leave a brief statement of progress for the teacher.

Approved by Superintendent: July 16, 1991
Revised by Superintendent: January 26, 2022
Revised by Superintendent: July 26, 2022
Revised by Superintendent: January 13, 2025