Gifts, Grants and Bequests 7-32.1

School Board of the City of Virginia Beach
Regulation 7-32.1

COMMUNITY RELATIONS

Gifts, Grants and Bequests

This Regulation will govern gifts, grants and bequests to the School Division.

1. Generally
   1. In-kind Donations
      1. Inquiries regarding in-kind donations will be directed to the principal/director or to the appropriate central office administrator.
      2. All accepted in-kind donations will become the property of the School Division.
      3. The principal/director or Virginia Beach Public Schools (VBPS) Education Foundation coordinator will express appreciation to the donor in written form.
   2. Monetary Donations
      1. Inquiries regarding monetary donations, gifts, grants and bequests will be directed to the principal/director or appropriate central office administrator, or to the VBPS Education Foundation coordinator.
      2. All accepted donations will become the property of the School Division or the VBPS Education Foundation.
      3. The principal/director or VBPS Education Foundation coordinator will express appreciation to the donor in written format.
2. Instructional Materials
   1. Approval for donations of materials will be the responsibility of the principal/director or the appropriate central office administrator.
   2. Priority will be given to those items, which are on the School Division's approved list of basic and supplementary materials.
   3. Other materials will be accepted based on the following criteria:
      1. Contribution to instructional goals and objectives;
      2. Appropriateness for the age level of students;
      3. Sensitivity to the values of the community; and
      4. Approval by the appropriate central administrative office.
3. Instructional Equipment
   1. Approval for donations of equipment will be the responsibility of the principal/director or the appropriate central office administrative office administrator.
   2. Priority will be given to those items of equipment appearing on the School Division's approved list of equipment.
   3. Other items of equipment will be judged by the following criteria:
      1. Compatibility with basic equipment;
      2. Contribution to the instructional program;
      3. Maintenance costs;
      4. Operating costs; and
      5. Installation costs.
   4. Outdoor equipment or furniture will be judged by the following criteria:
      1. Safety;
      2. Contribution to the instructional program;
      3. Effect on the appearance of school grounds;
      4. Installation costs; and
      5. Maintenance costs.
4. Landscaping
   1. Requests to contribute plants, trees, and shrubs to school sites shall be submitted to the City of Virginia Beach, Landscape Management Division, 4141 Dam Neck Road, Virginia Beach, Virginia, 23456. The Landscape Management Division will review the request with and seek approval from the principal/director prior to accepting contributions of plants, trees, or shrubs.
   2. A plan for such contributions will be developed and include the following:
      1. A sketch of the landscaping;
      2. Discussion of preparations needed for the site;
      3. Elaboration of the planting schedule;
      4. Discussion of the suitability of the plants for the site including longevity of the plants;
      5. Maintenance costs of the landscaping; and
      6. Warranty of the plants.
   3. Completed plans will be presented to the Landscape Management Operations Coordinator at the address above for review and approval. For assistance with planning landscape projects, please call Landscape Management at 757.385.4461.

Legal Reference

Code of Virginia § 22.1-126, as amended. Property given, devised or bequeathed to school board.

Approved by Superintendent: July 16, 1991
Revised by Superintendent: August 14, 1993
Revised by Superintendent: May 26, 2004
Revised by Superintendent: June 10, 2014